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  • Business English language: Scheduling a Meeting


    Text Version:

    No matter what line of work you're in, there's i thing nearly anybody needs to do at some point or another: schedule a meeting. It could be that you're trying to wrangle a bunch of people to move forrard on a project. Maybe you're working with your dominate'due south assistant to find a fourth dimension for your review. Or y'all could exist between jobs, and the meeting you lot're scheduling is with a connectedness who tin become you lot an interview.

    Any the state of affairs, knowing how to schedule a meeting is a vital concern skill. Read on for tips and helpful English phrases.

    Useful phrases

    • Yes, [date and time] is fine.
    • [Date and fourth dimension] works for me. Does information technology piece of work for y'all?
    • [Date and time] suits me.
    • How is [date and fourth dimension] for you?
    • Are you available on [date]?
    • Would [alternating date] be okay?
    • I'm agape I can't run across on [date] at [time].
    • I'chiliad sorry, but I won't exist able to make it then.
    • Could we meet on [alternate appointment] at [alternate time] instead?
    • I'll see you lot so.

    Schedule a 24-hour interval for the meeting

    If you lot're asked to organize a meeting in a business setting, you will need to find a twenty-four hours of the week that works for everyone who needs to attend the meeting. You could start by asking something similar "How is Monday for y'all?" or "Does Tuesday piece of work for yous?"

    Set a time for the meeting

    Businesses in the U.s. typically use a twelve-60 minutes clock, with "a.k." pregnant "morning" and "p.m." meaning "afternoon." (For example, one:00 p.m. would be an 60 minutes after noon.) In nearly cases, you will not demand to specify a.m. or p.k. because business is conducted during the mean solar day. Even so, if there may be some confusion, you tin can add "in the morning" or "in the evening" (e.g., "Can you get in to our planning meeting at eight in the evening?").

    Advise another date or fourth dimension

    If you lot or anyone else involved in the meeting tin can't make information technology at the original time and date discussed, politely suggest another meeting fourth dimension (e.g., "I'm afraid that fourth dimension doesn't work for me. Could we run across at 3 instead?").

    Confirm the meeting time

    You should always verify the meeting time to make sure everyone has heard the correct fourth dimension and date. After scheduling the meeting, say something like, "That'due south great. I'll come across you on Wednesday the 7th at noon."

    Recommended resource

    Business English, past Mary Ellen Guffey and Carolyn Thou. Seefer

    303 Business English language Idioms and Phrasal Verbs, by Clare Whitmell

    Business organisation Writing: What Works, What Won't, past Wilma Davidson

    Business Grammar, Way & Usage, by Alicia Abell

    Need aid practicing your business organization English?

    You can hire an online tutor correct on this page.


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